Challenges and Strategies for Implementing a New Library Information System
Summary
- Training and user adoption
- Data migration and integration
- Customization and configuration
Introduction
Implementing a new Library Information System (LIS) platform can bring a lot of benefits to a library or information center. However, it also comes with its own set of challenges that need to be carefully navigated in order to ensure a successful implementation. In this article, we will explore some of the common challenges that can arise during the implementation of a new LIS platform and discuss strategies for overcoming them.
Training and User Adoption
One of the biggest challenges that libraries face when implementing a new LIS platform is ensuring that staff members are adequately trained on how to use the new system. Resistance to change and a lack of understanding about the benefits of the new platform can lead to low user adoption rates and decreased productivity. To overcome this challenge, libraries should invest in comprehensive training programs for staff members at all levels. Training sessions should be tailored to the specific needs of different user groups and should focus on the key features and functionalities of the new system. In addition, libraries should also provide ongoing support and resources to help staff members troubleshoot any issues that may arise during the transition period.
Data Migration and Integration
Another challenge that libraries often face during the implementation of a new LIS platform is migrating data from the old system to the new one. Data migration can be a complex and time-consuming process, particularly if the library has a large collection of digital resources that need to be transferred to the new platform. In addition, libraries may also need to integrate the new LIS platform with other systems and services that they use on a daily basis, such as discovery tools, self-checkout systems, and interlibrary loan services. To overcome this challenge, libraries should start planning for data migration and integration early in the implementation process and allocate sufficient time and resources to ensure a smooth transition. Libraries may also need to work closely with their vendors and IT partners to develop a comprehensive data migration and integration strategy that meets their specific needs and requirements.
Customization and Configuration
One of the key advantages of implementing a new LIS platform is the ability to customize and configure the system to meet the unique needs and requirements of the library. However, this flexibility can also pose a challenge for libraries, particularly if they lack the technical expertise or resources to make the necessary customizations. To overcome this challenge, libraries should work closely with their vendors and IT partners to identify their customization and configuration needs upfront and develop a detailed plan for implementing these changes. Libraries should also prioritize customization tasks based on their importance and impact on user experience, focusing on key areas such as user interfaces, search functionalities, and reporting capabilities. By taking a strategic and proactive approach to customization and configuration, libraries can ensure that the new LIS platform meets their specific needs and delivers maximum value to staff and patrons alike.
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